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SPANNING G SUITE BACKUP ARCHIVE
SPANNING G SUITE BACKUP SOFTWARE

After the 25-day period, the data is purged forever.

Emails may be restored from the Admin console within 25 days of deletion.

However, an organization’s Google Workspace admin may be able to recover the emails via one of two ways: If an email has been permanently deleted, it is unrecoverable by the user without a backup and recovery solution in place. Can we recover permanently deleted emails from Gmail? Similarly, email that is identified as Spam by Gmail is automatically deleted after a 30-day period if not otherwise acted upon by the user. Once an email has been deleted, it will reside in the trash folder for a period of 30 days in which a user may recover the email before it is deleted permanently. As such, emails can be kept forever unless they are deleted by the user. Gmail will indefinitely retain all emails that reach the inbox as there is no stated policy of deletion upon reaching a certain age. Thus, inactive Gmail accounts should remain accessible and intact. Prior to 2017, Google policy stated that it “may terminate your account in accordance with the terms of service if you fail to login to your account for a period of nine months.” However, this statement has since been removed and there is no current policy of automatic deletion following a period of inactivity. Therefore, they do not protect data from error on your behalf such as user deletion (whether intentional or accidental), programmatic errors, malware, etc. However, these backups are not available to admins or end users and exist solely to safeguard Google from their own mishaps. Google does back up your Google Workspace data in order to guarantee that your data remains accessible at all times and to support their own internal backup and disaster recovery plans.

ĭoes Google Workspace backup automatically? Learn more about Google Workspace security features. Google utilizes a 2048-bit RSA encryption key model and claims to be the “first major cloud provider to enable perfect forward secrecy,” which guarantees the encryption of data even as it moves between Google and other companies via the internet. Google Workspace data is encrypted at rest, within backup media, and while in transit between user devices and Google or between Google data centers. The application primarily serves to make synced data remotely accessible while safeguarding from hardware failure and risks associated with physical data storage. Backup and Sync was introduced in July of 2017 as a replacement for the Google Drive desktop client, which has since been discontinued. and systematically sync them to their Google Drive account in the cloud.

SPANNING G SUITE BACKUP SOFTWARE

Google Backup and Sync is downloadable software that allows users to take data stored on their Mac or PC - such as documents, photos, videos, etc. Thus, Google Takeout provides a copy of data that could be used for restoration in a data loss event, though maintaining such a process - especially within large organizations - is impractical and comes without many of the functionalities and capabilities afforded by modern backup solutions. Google Takeout was created by an internal engineering team known as the Google Data Liberation Front as a means for users to simply extract their data from within Google products, regardless of motive. Google Takeout is not designed as a backup solution, but it can theoretically be used for these purposes. Exports are delivered in a variety of manners via. Google Takeout allows users to export data from products such as Gmail, YouTube, Google Hangouts, Google Photos, Blogger, and dozens of others.

SPANNING G SUITE BACKUP ARCHIVE

Google Takeout is a service provided by Google that affords users the ability to freely export and archive their personal data. Learn more about the difference between Google Workspace backup and Google Vault. Attempting to use Google Vault for backup purposes will ultimately prove tedious and unsatisfactory. Backup solutions exist to preserve the integrity of data by continuously producing a copy that may be substituted if the primary data is compromised.

The important thing to remember when distinguishing Google Vault from a backup solution is that Google Vault’s chief function is to archive and retain data so that it is easily located in the future. Google Vault is not a backup by definition, though it can potentially restore lost data in certain instances. Google Vault allows organizations to archive data with retention rules, preserve users by placing legal holds, search the organization’s data using various search operators, export data for further processing, and review actions of Vault users via audit reports.

Google Vault is a native Google Workspace application that primarily serves to assist organizations with a means of archiving and eDiscovery for compliance and/or legal matters.